Report – Statement
Statement
This report shows a summary of how much the agency still owes you for each order. The report only includes orders not in a “Quote” status and that are not paid in full.
Archive for month: November, 2019
Report – Invoice
Invoice
The Invoice report is the bill for services the ads placed. There is not a special process for running Invoices. The Invoice in Ad-Vantage is just a report, like the Insertion Order, and can be run at any time while the Order is in a “Live” or “Complete” status.
Note: The first time you print the Invoice for an order, the system date is stored in the line items and will be used to determine which GL period to post into during the GL Post Invoices function. If additional line items are added to an order after the invoice is printed, you must re-print the invoice to put an invoice date on the new line items; otherwise they will not post to the GL. The Date Range fields on the pick screen can be used to filter this report by the run dates of the ads on the order. This report uses all the selection criteria.
Invoices for non-Network orders show each line item on the order with details like Caption, Ad Size, Rate Name and Amount, Color Rate, and Total per line.
Invoices for Network orders will be summarized. One line will be shown for each Network name/Run date. The Ad Size, Rate Name and Amount, and Color Rate are not shown for Network Invoices. .
Report – Aged Trial Balance
Aged Trial Balance
This report gives you a breakdown by Agency of all orders and by how many days the order is past due. The order is aged based on the max invoice date within the order. This report will only print orders that are not in a “Quote” status and have a balance due. The Date Range fields on the pick screen can be used to filter this report by the run dates of the ads on the order.
Report – Accounts Receivable
Accounts Receivable
The Accounts Receivable report shows the balance due on each order with totals for each agency and client. The report will only print orders that are not in a “Quote” status.
Report – Proof of Advertising Reminder
This report is designed to be sent to the Vendors to remind them of the ads that are scheduled to run for the given date range of the report. This report only includes orders that are not in a Quote status and line items in
the “NR” status. This report uses all selection criteria.
The Base Order Type of the order determines the title of the report and the wording that is printed on the report. The message that prints on the reminders are configured in the company info screen.
Base Order Type – Report Header Text – Used Report Title
Advertising – Tearsheet Reminder – Missing Tearsheet
Classified – Tearsheet Reminder – Missing Tearsheet
Inserts – Affidavits – Missing Affidavit
Online – Online Tracking Report – Missing Online Tracking Report
Network – Tearsheet Reminder – Missing Tearsheet
Report – Position Request Reminder
This report is sent to the newspapers to remind them that you have not received the Position Requests back. Only ads for orders that are not in a Quote status with line items in an NR status are included. The signed
Insertion must have been received before the ads show on this report. The Date Range can be used to filter this report by the run date of the ads. This report uses all selection criteria.
Note: This report is only available with the Tearsheet Tracking module. When the Position Requests are signed and sent back, the date they are received is recorded in the Tracking screen and then they will no longer show on this report.
Report – Position Request
Position Request
This report is designed to be sent to the Vendor for them to complete and send back to the press association to indicate where the ad ran. This report only includes orders that are not in a Quote status and line items in the “NR” status. It uses all selection criteria.
Note: This report is only available with the Tearsheet Tracking Add-On Module. When this report is sent back, the data on it can be recorded in the Tracking screen.
Report – Insertion Order Reminder
This report can be sent to the Vendors to request missing signed Insertion Orders. An Insertion Order Reminder can only be run if the Order Status is not “Quote” and other run criteria have been met. This report uses all the selection criteria.
Report – Ad Reminder
Ad Reminder
The Ad Reminder reports are sent to the Vendors to remind them of the advertising that is scheduled for the selected date range. Only ads for orders that are not in a Quote status with line items in an NR status are included.
Report – Advertising List
Advertising List
The Advertising List report is basically a checklist showing which ads were supposed to run, and thus, should have a tearsheet. The clipping service or the person responsible for tearsheets would use this report to mark the ads that have tearsheets, leaving unmarked those that apparently did not run. The Date Range fields on the pick screen can be used to filter this report by the run dates of the ads on the order. This report can be run when the order is in any status.
