Print Preview
Print Preview in Ad-Vantage is a powerful tool that provides many options for printing, saving and sending documents.
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewscreen-768x596.png)
Print Preview Toolbar
The Print Preview Toolbar can be customized to suit the user. Below are the default toolbar functions.
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewtoolbar-768x76.png)
Thumbnails view
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewthumbnail.png)
The Thumbnails view allows you to see the pages in the preview and provides an easier way of selecting a page to view, print or save.
Search
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewsearch-768x70.png)
If there are columns in the data grid that you do not need on the report, left click and move the column down until an X shows on the screen, then the column will be removed from the data grid
Open a Document
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewdocumentsearch.png)
Use the Open a document tool to view a saved document in the native format .prnx files.
Save
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewsavedocument.png)
Save the the document in the native format .prnx file.
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewprint.png)
The Print function opens your printing options screen, which allows you to choose your printer and options for printing.
Quick Print
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewquickprint.png)
The Quick Print sends the document to your default printer using the default settings for the printer.
Page Setup
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewpagesetup.png)
Page Setup gives you the options to change the layout of your document paper size, orientation, and margins.
Scale
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewpagescale.png)
Use the Scale function to scale the data in the document. You can adjust it by percentage or you can Fit to the page or pages. Note that it stays within the confines of the margins.
Hand Tool
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewhandtool.png)
Use the hand tool to adjust the margins on the page manually. Hold the hand on the margin line and it will allow you to move the margin lines in either direction.
Magnifier
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/PrintPreviewMagnify.png)
When selected, the Magnifier lets you click the document and it will enlarge one size.
Zoom
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewviewsizing.png)
The Zoom Tool increases/decreases the viewing size of the document
Navigation Arrows
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewnavarrows.png)
The Navigation Arrows are used to scroll through pages of the document being viewed.
Multiple Pages Display
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewmultipages.png)
Multiple Pages allows you to select multiple pages to view on the screen at a time.
Color Background
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewcolorbackground1.png)
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewcolorbackground2.png)
Use the Color Background to change the background color of the document.
Watermark
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewwatermark2.png)
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewwatermark-1024x591.png)
The Watermark tool lets you add either a text or image watermark on the document.
Export
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewexportdoc2.png)
The Export tool allows you to export and save the document in various file formats:
- PDF – Portable Document Format
- HTML – Hypertext Markup Language
- MHT – MIME Encapsulation of Aggregate HTML
- RTF – Rich Text Format
- DOCX – Microsoft Document Format (since 2007)
- XLS – Microsoft Excel File Format (Pre 2007)
- XLSX – Microsoft Excel File Formate (since 2007)
- CSV – Comma Separated Value Format
- TEXT – Simple Text Format
- IMAGE – Picture or Image format
There are settings for each of these formats that will be covered below under File Format Options.
Send Via Email
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewsendviaemail2.png)
Send via Email utilizes the same file formats that are offered above in the Export file options.
File Format Options
PDF File Format Options
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/ExportEmailFilePDFoptions.png)
MHT File Format Options
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/ExportEmailFileMHToptions.png)
RTF File Format Options
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/ExportEmailFileRTFoptions.png)
DOCX File Format Options
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/ExportEmailFileDOCXoptions.png)
XLS File Format Options
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/ExportEmailFileXLSoptions.png)
XLSX File Format Options
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/ExportEmailFileXLSXoptions.png)
CSV File Format Options
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/ExportEmailFileCSVoptions.png)
TEXT File Format Options
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/ExportEmailFileTEXToptions.png)
IMAGE File Format Options
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/ExportEmailFileIMAGEoptions.png)
Exit
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewexit.png)
Used to exit Print Preview.
Add or Remove Buttons/Toolbar
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewaddremovebuttons-1024x601.png)
Use the Add or Remove Buttons/Toolbar to select or deselect the functions on the toolbar.
Customize Print Preview Toolbar
Toolbar Customization
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewaddremovebuttonscustomTB.png)
Use to remove/add the Toolbar or Status Bar in print preview
Commands Customization
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewaddremovebuttonscustomCMD.png)
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Options Customization
![](http://advantage.customwareinc.com/wp-content/uploads/2019/11/printpreviewaddremovebuttonscustomOPT.png)
This tab is where you set the options for the print preview and reset your usage data.